https://wiki.schooldrive.net/ 2026-05-14T18:33:34+0200 https://wiki.schooldrive.net/ https://wiki.schooldrive.net/lib/tpl/dokuwiki/images/favicon.ico text/html 2021-05-23T15:41:17+0200 Anonymous (anonymous@undisclosed.example.com) https://wiki.schooldrive.net/en/staff/settings/breaks?rev=1621777277&do=diff Start | School staff | Settings | Courses | Breaks Course breaks In the Breaks window, you can specify school-level breaks that apply to all courses. Course-specific breaks can be specified for courses. Breaks have the following parameters: Field Description Name Name of the breakStart date text/html 2021-05-23T15:42:40+0200 Anonymous (anonymous@undisclosed.example.com) https://wiki.schooldrive.net/en/staff/settings/categories?rev=1621777360&do=diff Start | School staff | Settings | Courses | Categories Course categories In the Categories window you can defined values by which you want to group or categorize courses. A course can be in more categories. Categories have the following fields: Field Description Name text/html 2021-05-23T15:36:30+0200 Anonymous (anonymous@undisclosed.example.com) https://wiki.schooldrive.net/en/staff/settings/companies?rev=1621776990&do=diff Start | School staff | Settings | School network | Companies Companies A company in SchoolDrive is a company that exists in real life and which is used to administrate the financials of the school. More companies can belong to a school and it is possible to administrate certain courses and activities via one company while other courses via another company. In the text/html 2021-05-23T15:48:18+0200 Anonymous (anonymous@undisclosed.example.com) https://wiki.schooldrive.net/en/staff/settings/cost_centers?rev=1621777698&do=diff Start | School staff | Settings | Finance | Cost centers Cost centers In the Cost centers window you can defined values for business units. Courses can belong to a cost center and the financial results of cost centers can be displayed in Sales reports. Cost centers have the following fields: text/html 2021-05-23T15:52:04+0200 Anonymous (anonymous@undisclosed.example.com) https://wiki.schooldrive.net/en/staff/settings/course_documents?rev=1621777924&do=diff Start | School staff | Settings | Students | Course documents Student's course documents Course documents are documents that are stored for a course per student. These documents are used abroad study courses where the school providing the course abroad, the agent (who facilitates the foreign study for study for the student), the student and the student's sponsor all need access to the student's documents. Each party can upload documents themselves. The agent acts as coordinator who can valida… text/html 2021-05-23T15:48:57+0200 Anonymous (anonymous@undisclosed.example.com) https://wiki.schooldrive.net/en/staff/settings/course_expenses?rev=1621777737&do=diff Start | School staff | Settings | Finance | Course expenses Course expenses In the Course expenses window you can specify expense types that you can assign to courses (like travel, rent, course material, etc). Teacher rates should not be added because they are accounted for separately. text/html 2021-05-23T15:46:47+0200 Anonymous (anonymous@undisclosed.example.com) https://wiki.schooldrive.net/en/staff/settings/currencies?rev=1621777607&do=diff Start | School staff | Settings | Finance | Currencies Currencies In the Currencies window, you can enter the currencies accepted by the school. Currencies have the following parameters: Field Description ID Currency ID, which can be selected from the system's predefined IDs. text/html 2021-05-23T15:51:55+0200 Anonymous (anonymous@undisclosed.example.com) https://wiki.schooldrive.net/en/staff/settings/disadvantages?rev=1621777915&do=diff Start | School staff | Settings | Students | Disadvantages Disadvantages Disadvantage is a parameter of the students, which indicates some sort of status - that makes for example students eligible for subsidies (like age, unemployed, etc). In the Disadvantages window you specify various options, which can be chosen from. text/html 2021-05-23T15:51:21+0200 Anonymous (anonymous@undisclosed.example.com) https://wiki.schooldrive.net/en/staff/settings/discounts?rev=1621777881&do=diff Start | School staff | Settings | Students | Discounts Discounts Discount is a parameter of the students, which is applied in courses where the student participates. In the Discounts window you specify various discount options, which can be chosen from. When signing up a student to a course, the discount is automatically calculated from the course fee - if the fee is specified. This only applies to courses where the student pays the fee. Only one discount can apply to a student. text/html 2021-05-23T15:46:23+0200 Anonymous (anonymous@undisclosed.example.com) https://wiki.schooldrive.net/en/staff/settings/documents?rev=1621777583&do=diff Start | School staff | Settings | Teachers | Documents Teacher documents In the Documents window you can upload documents (eg. guidelines) in PDF format that are visible to all your teachers. The documents will be available to the teachers in their Documents window on the Personal data tab in the Share folder text/html 2021-05-23T15:51:05+0200 Anonymous (anonymous@undisclosed.example.com) https://wiki.schooldrive.net/en/staff/settings/education?rev=1621777865&do=diff Start | School staff | Settings | Students | Education Education Education is a parameter of the students. In the Education window you specify various education options, which can be chosen from. Education might also be data about which statistics have to be provided to authorities (using the initial course reporting, and final course reporting features). This is why also a code value needs to be specified, which the authorities use to identify the education value. text/html 2021-05-23T15:45:40+0200 Anonymous (anonymous@undisclosed.example.com) https://wiki.schooldrive.net/en/staff/settings/employment?rev=1621777540&do=diff Start | School staff | Settings | Teachers | Employment types Teacher employment types Employment type is a parameter of the teachers. In the Employment type window you specify various employment types, which can be chosen from. Teachers can be filtered based on this property. text/html 2021-05-23T15:49:30+0200 Anonymous (anonymous@undisclosed.example.com) https://wiki.schooldrive.net/en/staff/settings/extra_charges?rev=1621777770&do=diff Settings | Finance | Extra charges Extra charges Extra charges can be assigned to courses and help to automatically calculate the teacher's hourly rate (examples of extra charges: distance extra charge, early start extra charge). The teacher's hourly rate for the course is calculated from the sum of text/html 2021-05-23T15:51:37+0200 Anonymous (anonymous@undisclosed.example.com) https://wiki.schooldrive.net/en/staff/settings/id_documents?rev=1621777897&do=diff Start | School staff | Settings | Students | ID documents ID documents The ID document is a parameter of the students, which indicates the type of document the student uses for identification (eg. passport, driving license). In the ID documents window you specify various document options, which can be chosen from. text/html 2021-05-23T15:41:32+0200 Anonymous (anonymous@undisclosed.example.com) https://wiki.schooldrive.net/en/staff/settings/intensities?rev=1621777292&do=diff Start | School staff | Settings | Courses | Intensities Course intensities In the Intensities window, you can specify default course intensities. When applying, the student can choose from these values to indicate the preferred intensity. The Waiting list can also be filtered by intensity. text/html 2021-05-23T15:47:03+0200 Anonymous (anonymous@undisclosed.example.com) https://wiki.schooldrive.net/en/staff/settings/invoice_series?rev=1621777623&do=diff Start | School staff | Settings | Finance | Invoice series Invoice series Invoice series provide a way to group your invoices (for example by cost centers). The code of the series can be part of the invoice number format. The number part of the invoice number increments separately per series. text/html 2021-05-23T15:45:54+0200 Anonymous (anonymous@undisclosed.example.com) https://wiki.schooldrive.net/en/staff/settings/job_types?rev=1621777554&do=diff Start | School staff | Settings | Teachers | Job types Teacher job types In the Job types window you can specify activities that teachers can perform and which they can charge for. There are 4 pre-defined job types: teaching, placement test, lesson observation and travel. text/html 2021-05-23T15:48:30+0200 Anonymous (anonymous@undisclosed.example.com) https://wiki.schooldrive.net/en/staff/settings/ledger_numbers?rev=1621777710&do=diff Start | School staff | Settings | Finance | Ledger numbers Ledger numbers In the Ledger numbers window you can defined ledger number values that your accountant's bookkeeping system uses to categorize your revenues and expenses. The Ledger numbers are assigned to Products. Invoice(trade) is able to export your invoices to external bookkeeping systems together with the ledger numbers of the invoice items. Thus by using Invoice(trade) your accountant can receive your invoice items with ledger n… text/html 2021-05-23T15:43:08+0200 Anonymous (anonymous@undisclosed.example.com) https://wiki.schooldrive.net/en/staff/settings/lesson_counts?rev=1621777388&do=diff Start | School staff | Settings | Courses | Lesson counts Course lesson counts The Lesson counts window is used to the define the lesson count values that are available to students during application when they define their optimal course length preference. Field Description text/html 2021-05-23T15:41:58+0200 Anonymous (anonymous@undisclosed.example.com) https://wiki.schooldrive.net/en/staff/settings/levels?rev=1621777318&do=diff Start | School staff | Settings | Courses | Levels Course levels In the Levels window you can define the school's level system per course type. The level system is uniformly valid for all course subjects with a course type. The Course level fields are the following: Field text/html 2021-05-23T15:36:49+0200 Anonymous (anonymous@undisclosed.example.com) https://wiki.schooldrive.net/en/staff/settings/licenses?rev=1621777009&do=diff Start | School staff | Settings | School | Licenses Licenses The school's education licenses can be registered here. Licenses have a validity period and a different licenses can be applied to licensed courses and non-licensed courses. License numbers can be displayed on contracts, certificates and other documents. The system prints the license number that is valid at the time of creation of the document. text/html 2021-05-23T15:46:36+0200 Anonymous (anonymous@undisclosed.example.com) https://wiki.schooldrive.net/en/staff/settings/locales?rev=1621777596&do=diff Start | School staff | Settings | Finance | Locales Locales You can specify country-specific parameters in the Locales window. These control the format of numbers and currencies. Products and VAT values have the locale as parameter. Locales have the following parameters: Field Description text/html 2021-05-23T15:40:33+0200 Anonymous (anonymous@undisclosed.example.com) https://wiki.schooldrive.net/en/staff/settings/locations?rev=1621777233&do=diff Start | School staff | Settings | Courses | Locations Course locations In the Locations window, you can specify course locations and rooms of the location. The provision of rooms is necessary if the school is responsible for the room allocation of the location. This is more so for public courses at the school's premises - for company courses, it is mostly the customer's role to make sure that rooms are available for the courses. text/html 2021-05-23T15:51:28+0200 Anonymous (anonymous@undisclosed.example.com) https://wiki.schooldrive.net/en/staff/settings/marketing?rev=1621777888&do=diff Start | School staff | Settings | Students | Marketing Marketing In the Marketing window you specify various answer options on the question how the student heard about the school (like Facebook, friends, etc). The answer to this question is a parameter of the students. Field text/html 2021-05-23T15:47:22+0200 Anonymous (anonymous@undisclosed.example.com) https://wiki.schooldrive.net/en/staff/settings/payment_terms?rev=1621777642&do=diff Start | School staff | Settings | Finance | Payment terms Payment terms In the Payment terms window you can define your payment methods and payment terms. Cash, Bank transfer, Bank card, Cheque and Transfer in advance are predefined options. You can overwrite the name of these values or extend the list with payment options where you also define in how many days the payment is due (typically bank transfer options). text/html 2021-05-23T15:47:33+0200 Anonymous (anonymous@undisclosed.example.com) https://wiki.schooldrive.net/en/staff/settings/products?rev=1621777653&do=diff Start | School staff | Settings | Finance | Products Products In the Products window you can define the products and services you want to use in your invoices. Products have the following parameters: Field Description Name Multilingual name of the productDocument The type of document the product can appear on. The options are: text/html 2021-05-23T15:49:12+0200 Anonymous (anonymous@undisclosed.example.com) https://wiki.schooldrive.net/en/staff/settings/profile?rev=1621777752&do=diff Start | School staff | Settings | Profile Personal profile Your personal data and settings can be specified in the Profile window. When you modify a field its contents is automatically saved within a second. Field DescriptionName Your full name as it should appear on documents or for customers. text/html 2021-05-23T15:43:50+0200 Anonymous (anonymous@undisclosed.example.com) https://wiki.schooldrive.net/en/staff/settings/programs?rev=1621777430&do=diff Start | School staff | Settings | Courses | Programs Course programs A course program is an educational unit that has a start level and a target level, which is reached in a fixed amount of lessons. A program consists of sub units called modules, which also have a start and target levels and amount of lessons. Modules of a program can run one after the other or in parallel. Programs can have licenses granted by the educational authorities and result in a certificate for the student. text/html 2021-05-23T15:52:22+0200 Anonymous (anonymous@undisclosed.example.com) https://wiki.schooldrive.net/en/staff/settings/schools?rev=1621777942&do=diff Start | School staff | Settings | School network | Schools Schools The Schools window lists your schools. A school has the following fields: Field DescriptionNameOfficial name of the school as it appears in documents.Short nameAbbreviated name of the schoolPrivacy policy URL text/html 2021-05-23T15:29:47+0200 Anonymous (anonymous@undisclosed.example.com) https://wiki.schooldrive.net/en/staff/settings/sidebar?rev=1621776587&do=diff School network settings * Schools * Companies School settings * Users * Licenses * Templates * Surveys Student settings * Education * Work status * Discounts * Marketing * ID documents * Stay status * Disadvantages * Course documents * Properties Course settings * Subjects * Categories * Levels * Lesson counts * Intensities * Locations * Breaks * Programs * Syllabi * Tasks * Types Teacher settings * Employment types * Job types * … text/html 2021-05-23T15:35:19+0200 Anonymous (anonymous@undisclosed.example.com) https://wiki.schooldrive.net/en/staff/settings/start?rev=1621776919&do=diff Start | School staff | Settings Settings Open the Settings tab and then click Select options to display the Settings menu. The settings selected from the menu are displayed in a separate window - by default, the new window is always at the top. Different settings are available depending on the permission level. text/html 2021-05-23T15:51:46+0200 Anonymous (anonymous@undisclosed.example.com) https://wiki.schooldrive.net/en/staff/settings/stay_status?rev=1621777906&do=diff Start | School staff | Settings | Students | Stay status Student stay status Stay status is a parameter of the students, which indicates for foreign nationals the reason for staying the country (like study, work, family, etc). In the Stay status window you specify various options, which can be chosen from. text/html 2021-05-23T15:52:13+0200 Anonymous (anonymous@undisclosed.example.com) https://wiki.schooldrive.net/en/staff/settings/student_properties?rev=1621777933&do=diff Start | School staff | Settings | Students | Properties Student properties A list of properties can be defined in the Student properties window, which can be assigned to students. A More than one property can be assigned to a student. Use this property to categorize and group students. text/html 2021-05-23T15:42:28+0200 Anonymous (anonymous@undisclosed.example.com) https://wiki.schooldrive.net/en/staff/settings/subjects?rev=1621777348&do=diff Start | School staff | Settings | Courses | Subjects Course subjects In the Course subjects window you specify the subjects you want to teach. You can choose from system defined options. When setting the. Field Description Property Name of the subject, choose from the available options text/html 2021-05-23T17:05:18+0200 Anonymous (anonymous@undisclosed.example.com) https://wiki.schooldrive.net/en/staff/settings/syllabi?rev=1621782318&do=diff Start | School staff | Settings | Courses | Syllabi Course syllabi Syllabus is the property of courses and contains the material that the teacher plans to teach the students during the course. The syllabus can be entered for the courses individually in the Syllabus window on the Courses tab. But it is also possible to define standard syllabi and assign these to the courses and in this case the teacher does not have to prepare it. In the text/html 2021-05-23T15:44:36+0200 Anonymous (anonymous@undisclosed.example.com) https://wiki.schooldrive.net/en/staff/settings/tasks?rev=1621777476&do=diff Start | School staff | Settings | Courses | Tasks Course tasks The Tasks window contains the tasks to be completed during the courses by default. Tasks may be performed by the school staff, the teacher, or the system. You can override the default tasks if you specify a program for the course that has tasks defined for its modules. If no program is specified for the course, the tasks specified in the course's text/html 2021-05-23T15:46:12+0200 Anonymous (anonymous@undisclosed.example.com) https://wiki.schooldrive.net/en/staff/settings/teacher_properties?rev=1621777572&do=diff Start | School staff | Settings | Teachers | Properties Teacher properties In the Teacher property window you can define a custom property of teachers, which can be named and for which various options can be defined. More values of this property can be assigned to the teachers, who can be categorized and filtered by this property. An example for this property might be 'Capability' with values like 'plays instruments', 'has IT background', etc. text/html 2021-05-23T15:44:45+0200 Anonymous (anonymous@undisclosed.example.com) https://wiki.schooldrive.net/en/staff/settings/types?rev=1621777485&do=diff Start | School staff | Settings | Courses | Types Course types The course type settings control how the user interface on the Courses tab looks like. You can define several course types and the course type is a property of the courses. The fields to be displayed in the Course properties section and the windows on the right side of the tab and their default arrangement can be defined here. text/html 2021-05-23T15:48:07+0200 Anonymous (anonymous@undisclosed.example.com) https://wiki.schooldrive.net/en/staff/settings/units?rev=1621777687&do=diff Start | School staff | Settings | Finance | Units Units Units are parameters of invoice items. In the Units window you specify various units, which can be chosen from when adding new rows to an invoice. Units have the following parameter: Field Description Name Multilingual name of the unit (like lessons, course, etc) text/html 2021-05-23T15:36:38+0200 Anonymous (anonymous@undisclosed.example.com) https://wiki.schooldrive.net/en/staff/settings/users?rev=1621776998&do=diff Start | School staff | Settings | School | Users Users In the Users window, you can grant the school staff access to the system. The list of users contains staff members who have a lever security level than you (see Roles below). In order to change your own access data go to the text/html 2021-05-23T15:47:55+0200 Anonymous (anonymous@undisclosed.example.com) https://wiki.schooldrive.net/en/staff/settings/vat?rev=1621777675&do=diff Start | School staff | Settings | Finance | VAT VAT In the VAT window you can define the VAT (value added tax) values that your school uses. VAT is a locale specific parameter of product and invoice rows. VAT has the following parameters: Field Description Name Multilingual short name of the VAT value. This title is displayed in the header of the invoice rows. text/html 2021-05-23T15:51:14+0200 Anonymous (anonymous@undisclosed.example.com) https://wiki.schooldrive.net/en/staff/settings/work_status?rev=1621777874&do=diff Start | School staff | Settings | Students | Work status Work status Work status is a parameter of the students. In the Work status window you specify various work status options, which can be chosen from. Work status might also be data about which statistics have to be provided to authorities (using the initial course reporting, and final course reporting features). This is why also a code value needs to be specified, which the authorities use to identify the work status option.